Last updated: 15 June 2026
1. Who we are
ukclinicalwaste.co.uk is a trading name of CodeRegs Ltd. We provide digital compliance document templates and clinical waste compliance guidance to businesses operating in clinical and regulated environments in the United Kingdom.
Data Controller: CodeRegs Ltd t/a ukclinicalwaste.co.uk
Contact Email: info@coderegs.com
Website: www.ukclinicalwaste.co.uk
2. What Data We Collect and Why
We collect and process the following personal data:
a) Quote Request Form
When you submit a quote request via our website, we collect your name, email address, business name, and any details you provide about your waste requirements. We use this information solely to respond to your enquiry and connect you with suitable clinical waste carriers. Legal basis: Legitimate interests (responding to a business enquiry).
b) Product Purchases
When you purchase a digital download, WooCommerce and PayPal process your name, email address, and payment details. We receive your name and email address to fulfil your order and send your download link. We do not store your full payment card details — these are handled securely by PayPal. Legal basis: Performance of a contract.
c) Free Download Forms
When you request a free download (such as our EWC Classification Matrix or Carrier Due Diligence Checklist), we collect your name and email address to deliver the requested document. Legal basis: Legitimate interests / consent.
d) Website Usage Data
We use Google Analytics (via Google Site Kit) to collect anonymised data about how visitors use our website, including pages visited, time on site, and approximate location. This data does not identify you personally. Legal basis: Consent (via our cookie banner).
3. How We Use Your Data
We use the personal data we collect to:
- Respond to quote requests and connect you with relevant waste carriers
- Fulfil digital product orders and deliver download links
- Deliver free resources you have requested
- Improve our website and content based on anonymised usage data
- Comply with our legal obligations
We do not use your data for automated decision-making or profiling.
4. Who We Share Your Data With
We do not sell your personal data to any third party. We may share your data with the following trusted third parties only where necessary:
- PayPal — to process payments securely. PayPal’s privacy policy is available at paypal.com/uk/webapps/mpp/ua/privacy-full
- WooCommerce / Automattic — our e-commerce platform. Privacy policy at automattic.com/privacy
- Google Analytics — anonymised website usage data only. Google’s privacy policy is at policies.google.com/privacy
- WPForms — to process form submissions. Privacy policy at wpforms.com/privacy-policy
- Clinical waste carriers — where you have submitted a quote request, we will share your contact details and waste requirements with relevant carriers in our directory in order to obtain quotes on your behalf. You will be made aware of this at the point of submission.
5. Amazon Affiliate Links
Some pages on this website contain affiliate links, including links to products on Amazon. As an Amazon Associate, ukclinicalwaste.co.uk (a trading name of CodeRegs Ltd) earns a small commission from qualifying purchases made through these links, at no additional cost to you. Affiliate links are clearly identified on the relevant pages. We only link to products we consider genuinely useful for compliance purposes. The inclusion of affiliate links does not influence our editorial content or recommendations.
If you click an affiliate link and make a purchase, Amazon may use cookies to track that referral. We do not receive any personal data from Amazon as a result of these clicks. Amazon’s privacy policy is available at amazon.co.uk/privacy.
6. Cookies
Our website uses cookies. A cookie is a small text file stored on your device when you visit a website. We use the following types of cookies:
- Essential cookies — required for the website and shopping basket to function. These cannot be disabled.
- Analytics cookies — Google Analytics cookies that help us understand how visitors use the site. These are only set with your consent via our cookie banner.
- Payment cookies — set by PayPal during the checkout process.
You can manage your cookie preferences at any time via the cookie settings banner on our website. You can also control cookies through your browser settings.
7. How Long We Keep Your Data
- Quote request data — 12 months from the date of submission, or until the enquiry is resolved, whichever is sooner
- Purchase records — 7 years, as required by HMRC for tax and accounting purposes
- Download request data — 12 months
- Website analytics data — as per Google Analytics retention settings (default 26 months, anonymised)
8. Your Rights Under UK GDPR
As a UK resident you have the following rights regarding your personal data:
- Right to access — you can request a copy of the personal data we hold about you
- Right to rectification — you can ask us to correct inaccurate data
- Right to erasure — you can ask us to delete your data where we no longer have a legal basis to hold it
- Right to restrict processing — you can ask us to limit how we use your data
- Right to data portability — you can request your data in a portable format
- Right to object — you can object to processing based on legitimate interests
To exercise any of these rights please contact us at info@coderegs.com. We will respond within 30 days.
9. The Right to Complain
If you are unhappy with how we have handled your personal data, you have the right to lodge a complaint with the UK’s data protection regulator:
Information Commissioner’s Office (ICO)
Website: ico.org.uk
Helpline: 0303 123 1113
We would always appreciate the opportunity to address your concern directly before you contact the ICO, so please do reach out to us first at info@coderegs.com.
10. Data Security
We take reasonable technical and organisational measures to protect your personal data against unauthorised access, loss, or disclosure. Our website uses SSL encryption (HTTPS). Payments are processed by PayPal and we never have access to your full card details.
11. Third-Party Websites
Our website contains links to third-party websites including carrier websites, GOV.UK, legislation.gov.uk, and Amazon. This privacy policy applies only to ukclinicalwaste.co.uk. We are not responsible for the privacy practices of any third-party websites and recommend you read their policies independently.
12. Changes to This Policy
We may update this privacy policy from time to time. The current version will always be published on this page with the date of last update. We recommend checking this page periodically.
13. Contact Us
For any privacy-related queries or to exercise your data rights:
Email: info@coderegs.com
Website: www.ukclinicalwaste.co.uk